Over the last several years, cloud storage systems have emerged as a great option for data storage. This is particularly true for small- to mid-size businesses that require data backup and recovery services without the cost of an on-site or co-hosted data center.
If you’re in the market for a cloud storage system, you’ve likely heard of various software solutions in this space. Before investing in a new cloud storage system, it’s a strategic idea to clearly understand your business needs so you can select the software that best meets them.
Here are six things to keep in mind, from DataPoint, when looking at potential cloud storage solutions for your business.
1. Integration with other software products Many cloud storage systems can integrate with other software programs. For example, OneDrive is a Microsoft product, so it seamlessly integrates with the Windows operating system, Office and Office 365. Other cloud storage systems can integrate with Microsoft, as well, so it’s a matter of understanding which features and expenses make sense for your business.
Your business may benefit from DataPoint cloud storage solution that integrates with other software your team is already using. Be sure to review the available applications and extensions that can integrate with each cloud storage system when considering which to choose.
2. Data backup and recovery capabilities When comparing cloud storage systems, data backup and recovery is an important consideration. Many cloud storage solutions allow users to restore files from a previous time period. Users may want to do this if they accidentally deleted files or if a malicious attack compromised files.
DataPoint cloud storage system saves all lost or deleted files and allows users to restore files from any point during that time. If your business needs to be able to access lost or deleted files from as far back as 180 days or more, our cloud storage solutions will meet those needs.
3. Cost A few keys to determining what you can expect to pay for a cloud storage system include: the number of users, desired storage amount, plan features, etc.
DataPoint cloud storage systems offer subscription plans as a monthly payment or annual fee. If you understand what your business needs in terms of number of users, amount of storage and features, you can weigh the total expense for each cloud storage option you’re considering.
4. Security features According to the World Economic Forum (WEF) Global Risks Report 2020, cyberattacks will be one of the greatest risks to businesses over the next decade, outpacing terrorism, political conflict and destruction of natural ecosystems. Cybersecurity should be top-of-mind for all businesses and should definitely be considered when searching for a cloud storage system.
DataPoint offer advanced data-encryption methods to protect user data, two-factor authentication for logins and authentication to ensure web safety during use. These and other cybersecurity features will offer added security on user accounts and files.
5. Collaboration features Beyond serving as a place to save all your files, many cloud storage systems offer collaboration features that can come in handy for those working in teams. These tools may include offering users the ability to comment in documents, tag others to alert them of changes, and create documents collaboratively.
If your staff could benefit from the ability to collaborate in shared files, take a look at the features offered by the various cloud storage systems to find the best option.
6. Anywhere access With so many employees now working from home and otherwise on the go, it can be helpful for users to be able to access a file from anywhere. Cloud storage systems that offer anywhere-access with mobile applications give users the ability to pull up and/or work in files from their computers, mobile phones and tablet devices.
If you have staff who are virtual or frequently out of the office in meetings, consider DataPoint for a cloud storage system, we offers anywhere-access.